Job Duties:
Financial & Accounting Responsibilities
- Process administrative expenditures, vendor payments, ACH/e-payments, and reimbursements.
- Assist with end-of-month tasks, including journal entries, reconciliations, financial reports, and general ledger updates.
- Maintain accurate financial documentation and support audit preparation as needed.
Administrative & Office Workflow Support
- Support departmental workflow by coordinating travel arrangements, ordering office supplies, and assisting with general office operations.
- Collaborate in maintaining efficient internal processes, document organization, and office technology systems.
- Assist with management of calendars, hospitality coordination, and logistical needs for meetings or events.
Council & Event Coordination
- Coordinate logistics for quarterly Council meetings, including assembling board materials and preparing meeting packets.
- Provide support for special events and agency service to the field, including scheduling, hospitality, logistics, and onsite assistance.
- Participate in all agency functions and staff meetings as part of a collaborative team culture.
Requirements / Qualifications
Minimum Qualifications: Associate degree in public or business administration, accounting, or any discipline related to the work assigned. One year of experience in administrative, business management or technical support work including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes. Experience may substitute for education on a year-for-year basis.
Preferred Qualifications:
- Detail oriented with excellent organizational and time-management skills.
- Strong written and oral communication skills.
- Tech-savvy and comfortable navigating multiple digital platforms, databases, and workflow tools.
- Ability to work effectively with a variety of people and contribute to a collaborative team culture.
- Ability to problem-solve and develop creative administrative or operational solutions.
- General knowledge of arts disciplines and/or specific expertise in one or more disciplines.
Other: This position requires travel. As such, the incumbent must be able to present a valid driver’s license or another form of reliable transportation. Regular and Reliable attendance is required.
Knowledge, Skills and Abilities:
- Strong knowledge of Microsoft Office Suite (Outlook, Access, Excel, PowerPoint, Word).
- Working knowledge of QuickBooks and Bill.com.
- Working knowledge of Adobe Acrobat Pro.
- Familiarity with governmental regulations and state administrative procedures.
- Ability to multitask, prioritize shifting deadlines, and manage multiple concurrent projects.
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