How to Plan and Promote an Accessible Event

When planning and promoting activities, remember to:

  1. Secure licensed accessibility services:
    • Sign Language Interpreters
    • Audio Describers
    • Sensory Kits for people on the Autism spectrum
    • Transportation for people who lack mobility
  2. Distribute promotional materials in alternative formats (and languages).
  3. Include the availability of accommodations in your written materials and publicity (see examples below).
  4. Hold events in barrier-free locations or where reasonable accommodations can be provided.


Promoting Accessibility

Individuals who are visually impaired may need printed materials in alternative formats (i.e. Braille, large print, audio tape, or computer disc). Include information on the formats in which your printed materials already are available or can be made available upon request.



Inform individuals who are deaf, hard of hearing, or speech impaired if they can all you on a TDD. If you have a TDD available, list its availability with your phone number.


Note: If you do not have a TDD, individuals who use one are able to communicate with you by using the Nebraska Relay System.


Indicate which services will be available and when, or whether they are available by request. If a request is necessary, include a procedure for requesting services and a deadline for notification, based on the time you need to make arrangements.



Select a barrier-free site when scheduling meetings and events. Consider: accessible parking, restrooms, adequate space in meeting rooms for persons who use wheelchairs, canes, etc., keeping aisles clear around tables, seating, and crowded areas.



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